Executive Committee of the University Senate September 17

Agreements:

1. Approval of July 16 online meeting minutes: ECUS members approved the July 16 online meeting minutes.
2. Approval of September 3 meeting minutes: ECUS members approved the September 3 meeting minutes.

1. Standing Committee Reports:

• Academic Policy Committee (APC):  Amy Pinney reported APC will be distributing a survey to students and faculty regarding the plus and minus grading system.  

• Faculty Academic Policy Committee (FAPC): Craig Turner distributed a copy of the FAPC report (see attached file)

o   Craig also distributed, for steering guidance, a copy of an email received concerning a discrepancy in the scoring of the electronic student opinion surveys and paper student opinion surveys. All members present discussed the current process for student opinion surveys. Provost Jordan stated Ed Hale is currently addressing this issue for student opinion surveys.

• Curriculum Assessment Policy Committee (CAPC): Barbara Roquemore reported CAPC discussed two proposals during the September 3^rd meeting. CAPC will bring motion 2010-2011.CAPC.002.P Core Curriculum Framework to the University Senate  

https://atlanta.gcsu.edu/senate/prod/motions/view_motion.php?mid=487 

o   Barbara stated that the core curriculum proposal consumed the entire meeting time. Therefore, the second proposal, Modern Foreign Language request for a course conversion of hours from 3 to 4, will be item one on the October 1 CAPC agenda. Barbara Roquemore announced that Sandra Hancock is vice-chair for CAPC.   

• Resources, Planning, Institutional Policy Committee (RPIPC): Liz Havey reported RPIPC will bring motion 2010-2011.RPIPC.001.P Missing Student Policy to  University Senate  

https://atlanta.gcsu.edu/senate/prod/motions/view_motion.php?mid=486

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  • Ken McGill asked for guidance in steering a motor vehicle use policy. All present agreed RPIPC is the proper committee to begin the discussions for a motor vehicle usage policy.

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  • Provost Jordan asked for guidance concerning coordination of student  surveys. The Provost explained that presently students are inundated with a multitude of surveys at the end of the semester. All present agreed RPIPC would be the committee to begin looking into the issue of coordinating student surveys and to consider which surveys are the greatest institutional priorities. The Provost agreed to forward information regarding student surveys to RPIPC.

• Student Affairs Policy Committee (SAPC): Macon McGinley reported SAPC will bring motion Senate Motion 2010-2011.SAPC.001.B Sponsorship Policy to University Senate https://atlanta.gcsu.edu/senate/prod/motions/view_motion.php?mid=488 
  
  • SAPC will begin discussions, at the next SAPC meeting October 1,  concerning student- on- student violence including how these students are disciplined.

1. Announcement: Ken McGill announced the next SCC meeting is October 8 and the next ECUS meeting is September 24.

The Standing Committee Chairs (SCC) were excused and departed at approximately 11:39 am. Ken McGill invited the SCC were invited to stay for the entire meeting.

1. Routing of Policy Concerns: Ken McGill began discussion of term limits for standing committee chairs and senate chairs. ECUS has appointed a bylaws drafting work group.  The group’s members are Craig Turner, Karynne Kleine, Ken Farr, and an SGA representative. All present discussed including a representative from staff council and to recommend a larger bylaws consulting group to direct the bylaws drafting group.

6.   President’s Report: President Leland was asked to give the Presidents Report. President Leland shared with members present that state level budget committee has asked Georgia Universities for a cautionary 10% reduction in the budget. President Leland also shared that a campus wide message will be distributed in the next few weeks announcing President Leland as one of three university presidents to be reviewed by the state. A consultant will be on campus for two days in mid October. The groups the consultant has asked to meet with are: Staff Council, University Senate Executive group, and Student Government Executive group. The consultant has also asked to meet with the Deans of the Colleges and supervisors in major areas such as: human resources, Executive of the Alumni and Foundation, Community Political Leaders. The consultant has asked for a one- on- one interview with all of the Vice presidents. President Leland stated a letter will go out to the campus community inviting any interested parties to schedule an appointment with the consultant. The results of the review will be forwarded to the Board of Regents.

1.  Governance Retreat Report:  Karynne Kleine shared two major points from the senate retreat surveys with ECUS: 1) All senators need to be provided with the opportunity to report to their constituencies and 2) for a development of frequently denied motions as senators do not know the issues that have been dealt with before. Karynne also requested input from those present on how to let the senators know that the information provided by the surveys is used. Karynne also asked that volunteers and a chair be sought for the 2010-2011 Governance Retreat Planning Committee.

1. University Senate Agenda: Ken McGill projected the September 27 University Senate Agenda on the large screen. The ordering of the agenda was discussed.
   

The discussion concerned limiting the discussion for the core curriculum to 2 minutes per senator. All present agreed that Ken is to ask for a show of hands who would like to make a comment, only if after the initial questions indicated that the debate would not be able to be completed during the Senate meeting. This is in deference to the looming USG deadline and the possible desire of the assembly to avoid (if possible) a special called meeting to complete debate and deliberations. Ken would  then ask for a vote to limit discussion to 2 minutes per senator. Ken will also ask who would like to speak for and who would like to speak against the core curriculum.