Student Affairs Policy Committee Meeting December 2, 2011

Meeting  

December 2, 2011, 3:30 pm, Health Sciences 213

In Attendance

Dianne Chamblee              Mike Augustine                    Jennifer Graham

Bruce Harshbarger             Scott Butler                           Rebecca McMullen Maxwell Pichen                     Amy Burt

Regrets

Absent

Guest

1. I.                Call to order

The meeting was called to order at 3:30 by the Chair, Dianne Chamlee.

1. II.              Approval of Agenda

The Agenda was submitted to the committed. Amy Burt moved to accept the agenda. Mike Augustine seconded. It was approved unanimously.

1. III.            Approval of 11/4/11 Minutes

The minutes from the October 4 meeting were submitted for approval to the committee. Bruce Harshbarger moved to accept them as they were, and Mike Augustine seconded. The minutes were approved by unanimous consent.

1. IV.           Members Reports

The membership reports were not given at this meeting due to more pressing business.

1. V.             Old Business  - 2011-2012 Committee Charges

1. a.    Review of Sexual Harassment Policy

Jena Graham updated the committee on the current progress of the Sexual Harassment policy update. The committee currently working on this is basing the policy revision on national standards. Currently the commit is dealing with the appeals process.

1. b.    Initiative that supports student retention

The committee began our discussion of this issue by asking where this charge came from. This was raised after we discussed the university Strategic Enrollment Plan, which appears to cover this issue very well. Dianne will take this question back to ECUS.

The committee decided that they wish to review the Strategic Enrollment Plan, in addition to map works data for the sophomore year. We will create a plan of action after reviewing this information.

1. c.    Bobcat Vision Management and Use Guidelines (from SGA)

The plan was not present for the committee to review at this meeting due to a few more issues that needed to be address before our review. Dianne will contact Evan Karanovich to ask him to send the policy to the committee prior to the next meeting so that the committee can vote on it.

1. d.    Experiential Credits – Bruce Harshbarger

Bruce Harshbarger discussed the transcript with Sarah Faircloth, and related the conversation to the committee. The committee discussed how to better expose students to the transcript and how to submit information to it. The committee discussed standardizing the freshman seminars. Mike Augustine mentioned that this is happening to some extent currently. The committee decided to wait to see how the freshman seminars are organized next semester.

1. e.    Impact of Change in Common Meeting Times – Members

Doreen Sams was absent, but is currently working on compiling information on this topic. Doreen related to Dianne that next semester several students will be researching the impact of no common meetings on student groups.

1. VI.           New business

The committee discussed the idea of creating some sort of system to provide either small loans or short-term finical assistances to students in need. The committee believes that this would need to be hosted through the foundation. Jena Graham will speak to University Advancement to find out if such an account would be possible to be created through the foundation.

1. VII.          Next meeting: Date/Time/Location/Committee Communication

Next Meeting will be in Health Sciences 213 at 3:30 on January 13, 2012

1. VIII.        Adjournment

                                                                        ________________________________________

                        Joshua Kitchens, Secretary