Executive Committee Meeting February 3, 2012

Minutes Executive Committee Meeting
February 3, 2012

8:00 AM
Location: Parks 301 (Presidential Conference Room)

Present:  Jan Clark, Jason Huffman, Sandra Jordan, Deborah MacMillan, Ken McGill, Lyndall Muschell , Stas Preczewski, Edward Whatley, Matt Rogers, Catherine Whelan

Absent:  None

Regrets: None

Call to Order: by Jan Clark

Approval of January 20 minutes as submitted 

Workgroup Updates 

Governance calendar update: Dr. Catherine Whelan. The Governance Calendar in the process of being complete. The Senate Retreat date is still being discussed but at this time the recommendation is for August 8th. There is some discussion regarding flipping the Assessment Day (August7th) and Senate Retreat possibly.  Dr. Whelan will discuss with the Assessment Team.

SCoN election update: Dr. Ken McGill

Dr. McGill provided a discussion regarding how we will handle the Senator At Large election.  The decision was made to follow the same procedure as last year.  This year one At-Large Senator will be elected.

Advisory Matters 

There are no advisory matters to be discussed.

Provost's Report: Dr. Sandra Jordan

We are continuing to work on SACS report.  SACS is trying to align with new federal guidelines.  Therefore there will be a lot of intensive review of our guidelines. 

Dr. Mike Didby began work on the faculty handbook this week. Phase 1 is to capture all information in the Policy and Procedure Manuel.  Phase 2 will be to format electronically the online manual in a user-friendly style. There will be an information item presented by Dr. Digby at the February Senate meeting.

Dr. Digby will be sending out emails to individuals on campus for information.   The purpose of coming to the Senate is to report what he understands he is to do and what the time line in which this will be done. We need to consider proposing a motion that the senate will vote on so that we can make sure that what gets done is all understood and will be voted on by the Senate.  

The University System of Georgia is changing the way we submit new programs.  USG is shifting to a new on line product called Share Pointe.  The impact of this shift means my office has to train staff about how we submit new programs and program changes to the system.

President's Report: Dr. Stas Preczewski

Provide brief update about the State of the College Address. It is being offered twice in an attempt to get 100% attendance.

State of the University Address will be the kick off for the Staff and Faculty Campaign.  There will be an outsider speaker from the foundation that will speak. Ken McGill will have report for the status of Presidential Search.

In regards to the Ennis project, we have guarded optimism. 

I have been at the Board Office for a recent visit, there are 5 major initiatives that are upcoming:

Consolation of campuses

Governors task force on revision the funding formula.

Chancellors task force on Metric of Performance

Chancellors Task Force Linking Resource allocation to Metric of Performance

Complete College American Initiative (RPG)

We should expect tremendous emphasis about retention, progression, and graduation (RPG) from the board.

Dr. Preczewski reported that he has asked the Provost to develop a Transition Team to make the upcoming changes of administration seamless.

Review of Motions that will go to Senate by ECSU

All of the following motions were reviewed and will be sent on to Senate:

B.A. Degree with a Major in Liberal Studies with Concentrations

New Program:  Outdoor Education Administration

Deactivation a Minor in International Business

The following motion needs to be reviewed by Dr. Jordan so this will be removed until the next meeting.

Master of Arts in Teaching in Early Childhood Education

New Business

Review of motion presented by Dr. Catherine Whelan regarding 15-day waiting period.   This will replace Article II Section 3.A.2 of the University Senate Bylaws.

Draft motion from ECUS to University Senate to revise bylaw regarding required 15-day waiting period between motion submission and senate consideration. Specific motion to reduce period from 15 to 10 days.

Catherine Whelan Presented, Ken McGill seconded  - motion carries that this will be read at the next senate meeting.  It will be

Unfinished Business

None

Adjournment

1.    

Next ECUS/SCC meeting February 10, 9-10 am Parks 301

Next University Senate meeting February 24, 3:30-4:45 A&S 272

Recorded by Deborah MacMillan