April 1, 2011 Executive Committee of the University Senate

Executive Committee of the University Senate/Subcommittee of Nominations

Meeting Minutes

April 1, 2011

Present: Dean Baker, Jan Clark, Provost Jordan, Karynne Kleine, President Leland, Christine Zuger.

Guests: Matthew Rogers, Amy Pinney, Craig Turner, Catherine Whelan.

Regrets: Ken McGill, Tanya Goette.

Call to Order-11:05

1. Jan Clark (Presiding Officer-Elect)-in the absence of Ken McGill, Presiding Officer, Jan presided over the Executive Committee of University Senate (ECUS) and Subcommittee of Nominations (SCoN) meeting.
2. Approve Agenda for both the SCoN and ECUS-Approved.
3. Approve March 18th ECUS Minutes- Jan Clark provided printed copies of the March 18^th ECUS minutes-these minutes were approved by ECUS.

President’s Report-President Leland reported on the legislature. She reported partial funding for Ennis Hall is in the Senate side of the budget.  Craig Turner reported on the Chancellor Search. He reported that if the tentative search timeline is followed that by May 1 the BoR may circulate the name or names of candidates still under consideration for the chancellor position to the public.

Unfinished Business

1. Election Results: Dean Baker reported the at-large senate election will close Friday April 1, 2011 at 5:00 pm and the at-large election results will be available next week.

Committee Reports

1. Subcommittee on Nominations (SCoN): Christine Zuger distributed a copy of the most recent updated preference form for committee assignments. After placing all the volunteers three additional senate committee volunteers are needed, one volunteer for FAPC and two volunteers for CAPC. Christine will send another call for volunteers to the faculty list. The candidates for the two at-large senator positions were tentatively placed on committees.
2. Retreat Planning Committee: Karynne Kleine reported for the retreat planning committee. The retreat planning committee is meeting this Wednesday (April 6, 2011). There was discussion for the chair of the Retreat Planning Committee, Dee Sams, to give a report at both the last meeting of the 2010-11 university senate and the organizational meeting of the 2011-12 university senate. The report from the retreat planning committee will be placed on the agenda for both the April 18th and April 22nd meetings.

As the SCoN work was completed for the day, the standing chairs were excused if they so wished.

New Business

1. Governance Calendar: Karynne Kleine provided clarification for the issue the CoE had with the governance calendar. There was discussion that if the priority time for the meeting does not work in the College then the Dean could meet with the Department chairs to work out a compromise for the college and department meetings within that academic unit. The question was asked is there any more vetting of the calendar that is needed?. Historically the Chief Academic Officer (CAO) coordinates with the Deans and Department Chairs and presents the governance calendar to the Deans and Chairs for a final review. The CAO has presented a draft of the governance calendar to the Deans and Chairs but will present the latest draft of the 2011-12 governance calendar to the Deans and Chairs and provide the feedback of their review to ECUS at the April 8, 2011 meeting.

Adjournment-12:10

Calendar

1. ECUS/SCC & SCoN April 8^th.
2. ECUS April 15^th.
3. Final Meeting of the 2010-2011 University Senate April 18^th.
4. 2011-2012 University Senate Organizational Meeting April 22^nd.
5. Committee Organizational Meeting April 29^th.
6. University Senate Governance Retreat August 10^th.