Meeting held 09/06/2019

16 September 2019
Meeting Date
Meeting Location
A&S 116
Committee
Student Affairs Policy Committee
Special Meeting
No
Minutes
SAPC Sept. 6.docx (32.76 KB)
Minutes Text

SAPC

Meeting called to order at 2pm in room 116

  • Agendas are passed out

  • Approved and seconded

Minutes for last meeting approved unanimously

Introductions 

 

3 guests 

Dr. Womack

Jennifer Graham

Melissa Gerrior

Stacy Milner

 

Nondiscrimination Clause discussion

  • Cameron Watts reads the Clause provided by Dr.Womack

Discussion:

  • Seems outdated- conversation has shifted from equal opportunity to equity

  • Last edit was about 3 years ago

  • Making sure to keep in mind that we need to make it passable by the Senate.

  • Gender Identity is missing 

  • 3 years ago Gender Identity was included but Board of regents legal team informed us that we should wait until further action was taken statewide

  • Legal at gcsu is looking back into it in the coming weeks

  • Other prominent Universities have changed their state

  • Gender Identity is included on other sites within GCSU including HR 

  • If university Senate passes then Legal can shoot down again

  • Other departments operate more inclusivity that the university is presenting however, when hiring one may think that there is more acceptance than the University demands

  • Would USG rejecting our proposal mean that other universities are operating outside of USG?

  • How early had other universities adopted this language?

    • UGA 2011 - 2018

      • Update Quarterly

  • Qiana (head of Legal) invited to next meeting

    • In 2 weeks she will be meeting with other Heads of Legal across Ga Universities

    • SAPC will be sharing our direct concerns with her so that she may direct her questions towards 

  • UGA has a lengthy policy- more descriptive 

    • What we should strive for

    • Maybe we should adopt the language of UGA or Tech so that 

    • “We have not created out own statement we have followed the leading universities”

  • Dr.Womack fully supports the ideas of the committee however, she understands that just because we pass something at GCSU does not mean it will be policy

  • Be mindful that we need as much information as possible 

    • Waiting two weeks 

    • Ensuring that we understand other universities policy

    •  Passing Questions along to bring up in legal meeting

  • Should we be reviewing our clause quarterly

  • Special Meeting after University Senate Sept.20th?

    • Decision will be made after getting more information 

    • Email, discussion has started about our nondiscrimination clause and we have concerns and questions, would like to have a meeting once she has collected more information

    • Opening up the possibility of meeting before our next regular meeting

Questions

  • Can we add to our clause?

  • How are others able to change their clauses?

  • Are we able to adopt other universities clauses?

  • If USG says “no” are we dead in the water? How can we move forward?

 

The HUB

  • With changes in Grants and Funding, what can we do to help the HUB?

    • State funding- covers salary for Jennifer 

    • Campus Grant will run out at the end of next September

      • Melissa Salary

      • Peer facilitators

      • Travel for conference

      • Training opportunities for employees

    • Emily Brookshire will be funded through above grant- no longer supporting Victim advocates

      • New Sexual Assault Center in Milledgeville 

    • SABC

      • Student workers

      • Small events and food

      • Cultural Center helps for events 

 

  • Cultural Center

    • State funds- most cultural center needs 

    • Operational Budget- Stacy’s Salary 

    • SAPC- Events

    • Brooks- Student workers



 

  • State has changed the definition of diversity and understanding of what should be provided by universities

    • Brooks- The movement focuses around that legality for providing support for victims and not for those accused 

    • Unable to bifurcate where advocacy has to stop when it enters legal

  • Why is counseling services on west campus? Removed from Dorms 

    • Proximity aligns with access

  • Lafayette square is temporary place for sexual assault center and soon will move to central state campus

    • Possibly transportation? 

    • School of Nursing provided a grant for training for sexual assault examiners in community

      • Work with Bright House 

      • Jose Doss

    • How does Mandatory reporting fit into this?

  • More counseling services?

    • Expanding emergency services to main campus

    • Online services?

  • How will bright house services the community? 24hr

    • Closer than hospital

    • How large?

      • Still hiring staff

      • Currently have at least one advocate in each department

      • Child Advocacy

      • Still hiring a full time counselor

      • Are they vetted to work with college students?

    • Will be serving 6 counties 

 

Discussion open

  • NCHA Data - Joanna

    • There is no variable you can use to create LGBT data

    • You can look at racial breakdowns

    • Looked at cross-section of students of color and LGBT

    • Statistically significant

      • SOC- Financials and violence

      • LGBT- attempted suicide 6.4% (other students 1%)

        • 10 times more likely to face intimidation and bullying

    • Make sure that we have people of color and specialized councilors are added to counseling services staff to move to preeminence 

    • Possible line item budget to improve our outreach

    • Womack will bring up to cabinet and has understood the problem for a long time

      • Understand the importance 

      • Knows that state money may run out for these type of support

      • Making sure that Monica Delisa is in the loop to make sure that we can get a foundation account

      • LGBTQ, Cultural Center, and Women's Center all have foundation accounts as well as Inclusive Excellence

      •  

Sodexo - improving Vegan options at events as well as in the Max

  • Students enjoy the next swipe program

  • Still lacking in transparency 

  • Sharing information in surveys 

  • Wanting co-op and local farm produce

  • Knowing that local school also uses farm 

  • Community gardens and university garden

  • The concession Stand improvements ( fresh foods )

 

 Banner Name Change

  • Dead named problem continued for class role until right before class

  • Working with Kay Anderson to change class names 

    • Reprinting class roles 

    • Had to be manually changed 

    • When the student applies for an alternate email address it will work

    • SGA Website change

    • Students must seek out help to change name

    • There is no independent way to do it

    •  

Possible items for next time?

  • Bias Reporting

  • Legal conversation 

  • Strategy to make name change system institutionalized 

    • Recruitment materials

  • First year seminar